Conference Attendee Terms & Conditions
These are the Terms & Conditions that apply to The Annual International Conference of The Orthopaedic Manual Therapy Academy (OMTA) (the “producer”) clients’, hereafter “attendee” or “delegate”, that attend events produced and presented by OMTA.
All bookings made prior to the conference must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent. If payment is not made at the time of booking, registration will be provisional.
Early Bird Rate In order to qualify for any “early bird” rates or discounts, booking and payment must be received before the deadline date listed in the conference marketing material.
2- Cancellation Policy
Our cancellation policy allows for a refund, less a 20% administrative charge, for cancellations received in writing at least six (6) weeks prior to the event date. No refunds will be made after this date. If a registered delegate does not cancel and fails to attend the conference, this will be treated as a cancellation, and no refund or credit will be issued.
We cannot accept verbal cancellations. Participants may nominate a substitute to attend an Event in his or her place, subject to clause 11.2 and their agreement and compliance with these Terms.
Notifications of cancellations and substitutions should be sent in writing to the OMTA contact (firstname.lastname@example.org) designated in the Event Confirmation as soon as possible. Registration details for any substitute must be received by OMTA at least two Business Days before the Event.
We may, in exceptional circumstances, need to cancel or postpone an Event, in which case we shall notify you as soon as reasonably practicable. In the event of cancellation, subject to clause 14, we shall issue Participants with a full refund of relevant Fees paid by you. In the event of postponement, we shall offer you the option to re-register for the rescheduled Event or, subject to clause 14, issue you a full refund of the relevant Fees paid by you. Our liability to you because of any cancellation or postponement of an Event shall be limited to the number of Fees which you have paid to us for that Event only, and we shall not be liable for any additional Losses incurred by you because of such cancellation or postponement.
Refunds shall be issued to the debit/credit card used for payment or bank transfer. Refunds back to debit or credit card can only be processed within 60 days of the original transaction date. Refunds for earlier transactions must be processed by bank transfer.
OMTA may (at its sole discretion) change the format (including, without limitation, from a physical in-person Event to a virtual Event and vice versa), speakers, participants, content, venue location and programme or any other aspect of the Event at any time and for any reason in each case without liability.
3- Adjustment of Registration Fees
After a delegate’s registration is completed, OMTA reserves the right to review the information provided by the delegate and adjust the registration ticket type and fee if it is found that the information provided by the attendee has been misrepresented, false or incorrect. Any cost adjustment will be charged directly to the payment method on file.
Views expressed by speakers are their own. OMTA shall have no liability for advice or opinions expressed by any speaker at the conference or in any material provided to attendees. OMTA may use the speaker’s name and presentation materials to promote attendance at the conference. Presentations and papers, including all associated artwork and illustrations, will not be returned unless specifically requested by the author. The papers must be objective and completely free of advertising and commercialism. OMTA may audio and/or video record sessions, and the recording may be reproduced and sold as part of the overall conference materials. Speakers and delegates consent to the incidental use of their names and likenesses to the extent included in any such audio and/or videotape. OMTA may reproduce copies of the speaker’s presentation (e.g., PowerPoint slides or supporting handouts) on paper and/or electronically. These may be sold as part of the overall hand-out materials during the conference and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates. Speakers who do not wish to give permission for the above terms and conditions should contact the events team before the commencement of the conference.
5- Data Protection
By submitting registration details, delegates agree to allow OMTA and companies associated with the conference to contact them regarding their services. Delegates who do not wish to receive such communications, please get in touch with the events team. The contact details of registered delegates will be placed on the attendee list, which will be passed to sponsoring companies and to all attendees to see who is at the conference for networking and meetings. Delegates who do not wish to be included on this list must advise OMTA at the time of booking.
6- Websites & Links
The conference and associated OMTA websites may link to other websites and networking tools provided for users' convenience. The contents of these websites are maintained by their owners, for which OMTA takes no responsibility. OMTA shall have no responsibility or liability for the contents of or use of the information in any website linking to this website.
7- Technical Support for Online Events
You are responsible for procuring the necessary equipment and the payment of any charges necessary to access and/or use any Events or Content (where applicable). OMTA is not responsible for the reliability or continued availability or speed or quality of the telephone or internet lines and/or equipment that you use to access and/or use any Event or Content.
In relation to any Events which require on-line internet access, such as webinars, forums, online or virtual Events, it is your responsibility to ensure that your systems are compatible with our technology or the technology of our Online Event Platform prior to registering for such an Event.
OMTA is not liable or responsible for any technical issues arising from your failure to ensure the compatibility of our technology with your systems. Similarly, we are not liable or responsible for any delay, disruption, or disturbance in the operation of the internet, problems caused by your internet service provider, or for any telecommunications failures beyond our control. Access to on-line Content may not be available as a result of downtime for repairs, maintenance and/or repairs to OMTA’s websites, Online Event Platforms and systems.
It is the responsibility of the attendee to arrange appropriate insurance they may desire in connection with their attendance at the conference. OMTA shall not be liable for any loss, liability or damage to personal property.
9- Photographs, Publicity Material, Radio and Television and Print Media
OMTA reserves the sole right to use any photographs, recordings, electronic images or publicity material received by or obtained by OMTA in the course of the event for whatever use deemed proper by the OMTA. OMTA has the exclusive right to include photographic, video and other visual portrayals of Attendees, Sponsors, Exhibitors and their Exhibits, including their contents, in any visual medium of any nature whatsoever for trade, advertising, sales, publicity and otherwise, without compensation to the Attendee, Speaker, Sponsor or Exhibitor, and all rights titled, and interest-bearing (including all worldwide copyrights therein) will be OMTA’s sole property, free of any claims of Attendee, Speaker, Exhibitor or Sponsor or any persons deriving any rights or interest from the Attendee, Speaker, Exhibitor or Sponsor.
10- Hotel, Meetings and Hospitality Functions
Attendee agrees that Attendee will not, nor will Attendees employees or representatives conduct any function in the Facility or any participating hotel’s meeting rooms, public areas, hospitality suites or suites during Show hours without the prior written consent of OMTA, which may be withheld in OMTA ’s sole and absolute discretion. OMTA reserves the right to collect a commission from the hotel for rooms booked by Attendees.
11- Visa Requirements / Invitation Letter
It is the Attendee’s sole responsibility to take care of visa requirements. You must allow sufficient time for the visa application procedure if you require an entry visa. Your registration details might be shared with the immigration authorities to assist in the immigration process. However, OMTA will not contact embassies and consulates on your behalf. To receive an invitation letter for the Conference, you must first register and pay the registration fees in full.
OMTA -issued credentials are the sole property of the Conference Organizer and must be surrendered upon demand to OMTA representatives. OMTA -given credentials must be prominently displayed at the conference or designated off-site activities. False certification of an individual as an attendee or exhibitor’s representative, misuse of an attendee badge, or any other method or device used to assist unauthorised personnel to gain admittance to the conference and/or exhibit floor will cause for expelling the attendee and his representative(s) from the conference and/or banning them from the future entrance into the conference. This would also warrant the removal of the exhibitor’s booth from the floor without obligation on the part of OMTA for a refund of any fees. The Attendee, exhibitor, their respective employees and agents, and anyone claiming to be in the conference through the Attendee waives any rights or claims for damages arising out of the enforcement of this rule.
In its sole discretion and without refund, OMTA reserves the right to refuse admittance to or expel from the conference anyone that it determines is behaving in a manner that could be disruptive to the conference or any other Attendee. Attendee consents and agrees that in such event, they shall not be entitled to a refund of any portion of the amounts paid.
While onsite, the Attendee agrees to comply with all health and safety screenings, laws and regulations regarding current public health guidelines, including but not limited to social distancing protocols, providing proof of complete vaccination for COVID-19 and negative COVID-19 test results, and face masks requirements. You acknowledge the health risk associated with the coronavirus (COVID-19) outbreak and the risk of exposure or infection by COVID-19. By attending the event in-person, you accept these risks and assume all associated liabilities.
You will immediately notify OMTA if you, at any time while onsite or within seven (7) days of your attendance at the event, experience symptoms of COVID-19, including, without limitation, fever, cough or shortness of breath, or have a suspected, diagnosed, or otherwise confirmed case of COVID-19. You acknowledge that OMTA may take your temperature or perform other appropriate tests, including, without limitation, requiring the administration of a COVID-19 test designed to protect the health and safety of other attendees. OMTA has the right to remove you from the event for safety reasons or if you refuse any safety screenings or procedures.
OMTA may, at any time, with or without giving notice, in its absolute discretion and without giving any reason, change, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither OMTA nor any of its officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the funds in question remain under their control, but also that the person who paid it has been unfairly prejudiced, about which the decision shall be in their sole and unfettered discretion and, when announced, final and conclusive.
15- Force Majeure
OMTA shall not be held responsible or liable for any delay or failure in the performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, earthquakes, hurricanes, unseasonably extreme inclement weather, strikes, labour disputes, inability to secure sufficient labour, civil, governmental or military authority, government requisitions, restrictions or regulations on travel, facility availability, commodities or supplies, civil disturbance, transportation, acts of God, acts of terrorism or threats of terrorism, acts of war, accidents, epidemics, disasters, the unavailability of the Venue or any other cause beyond its reasonable control. In any such event, OMTA may postpone, reschedule or cancel the event without liability on the part of OMTA.
***Suppose the conference cannot be held or postponed according to this section. In that case, OMTA shall not be liable to the attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses.
16- Virtual Event
The Attendee is responsible for any technical requirements needed to access the Virtual Event platform, website or app or Links made available by OMTA to facilitate the Attendee’s participation in a Virtual event.
OMTA will provide Attendees with login credentials for a Virtual Event. These credentials are to remain confidential and are the property of OMTA. They may not be given or transferred to any third party without the permission of OMTA. Attendee hereby agrees that Attendee will not provide or permit others to use Attendee’s login credentials.
Any posts, messages or other information that the Attendee supplies or submits to a Virtual Event platform will be considered non-confidential. Attendee hereby consents to and authorises OMTA to use, copy, distribute, and disclose any such post, message, or information to third parties. OMTA reserves the right to edit or remove any post inside of a Virtual Event platform.
OMTA may at any time refuse access, remove or block any person from the Virtual Event platform who fails to comply with these terms and conditions. Attendees agree to comply with all reasonable instructions issued by OMTA to participate in the Virtual Event.
OMTA reserves the right to modify or amend these terms and conditions at any time. Changes shall take effect upon notification of the Attendee via any communication medium available.
17- Anti-Bribery & Corruption
You undertake that you shall comply with any applicable Anti-Bribery Legislation.
You undertake that you will not, directly or indirectly, pay, offer, give or promise to pay or authorise the payment of any monies or other items of value to:
An official or employee of a government department, agency, instrumentality, state-owned or controlled enterprise or international public organisation.
any other person at the suggestion, request, or direction or for the benefit of any of the above-described persons,
If any such payment, offer, act or authorisation is for purposes of influencing official actions or decisions, securing any improper advantage to obtain or retain business, or engaging in acts or transactions otherwise in violation of the Anti-Bribery Legislation.
You undertake that neither you nor, so far as you are aware, any agents or other persons acting on your behalf have directly or indirectly:
Violated or violates any applicable Anti-Bribery Legislation.
made, offered to make, promised to make or authorized the payment or giving of, directly or indirectly, any bribe, rebate, payoff, influence payment, kickback or other payment or gift of money or anything of value (including meals or entertainment) to any officer, employee or ceremonial office holder of any government or instrumentality thereof, any political party or supra-national organization (such as the United Nations), any political candidate, any royal family member or any other person who is connected or associated personally with any of the foregoing that is prohibited under any applicable law or regulation or otherwise for the purpose of influencing any act or decision of such payee in their official capacity, inducing such payee to do or omit to do any act in violation of their lawful duty, securing any improper advantage or inducing such payee to use their influence with a government or instrumentality thereof to affect or influence any act or decision of such government or instrumentality (“Prohibited Payments”); or
been subject to any investigation by any governmental entity about any actual or alleged Prohibited Payment.
This Agreement shall be interpreted in accordance with the laws of the Arab Republic of Egypt. Further, the Parties agree that all disputes and matters whatsoever arising under, in connection with or incident to this Agreement shall be settled through arbitration conducted in accordance with the rules of the American Arbitration Association or through an action brought in any court of competent jurisdiction in New York County, New York, USA, to the exclusion of the courts of any other state, territory or country. The prevailing party will be entitled to recover reasonable attorney’s fees and costs in any arbitration or litigation.
We may make amendments to these Terms from time to time. Any such amendments shall be posted on the Event website. Amendments will be effective immediately on the amended Terms being posted on the Event website, and you will be deemed to have accepted them if you attend the Event. If you do not wish to accept them, you must cancel your attendance in accordance with clause 2 of these Terms.
20- Limitation of liability
Nothing in these Terms shall limit or exclude our liability for:
Death or personal injury; (b) fraud or fraudulent misrepresentation; or (c) any other liability which cannot be limited or excluded by applicable law.
You agree that your access to any Event and your use of any of the Content is at your sole risk and responsibility and acknowledge that all Content is provided "as is" and "as available". The Content is made available for your general information, and any advice, opinion, statement, or other information forming part of the Content is not intended for trading or to address your requirements. The Content does not constitute any form of advice, recommendation, or arrangement by us (including, without limitation, investment advice or an offer or solicitation to buy or sell any security, financial product, or other investment). It is not intended to be relied upon by users in making (or refraining from making) any specific investment or other decisions. Appropriate independent advice should be obtained before making any such decision.
Except as expressly stated in this Agreement, the Sponsor makes any express or implied warranty or representation in connection with the Event.
Subject to clause 19.1, we shall not be liable, whether based on a claim in contract, tort (including negligence), breach of statutory duty, or otherwise arising out of or in relation to these Terms, for any indirect or consequential losses.
Subject to clause 19., OMTA’s total liability to you, whether based on an action or claim in contract, tort (including negligence), breach of statutory duty, or otherwise arising out of or in relation to this Terms shall not exceed the total amount of the Fees paid or payable under these Terms.
21- Entire Agreement
This Agreement, all Show Rules and Regulations, all Appendices, and Schedules referred to or attached to this Agreement constitute the final, complete, and exclusive statement of the terms of the Agreement between the Parties about the event and supersedes all prior and contemporaneous understandings or agreements of the Parties. All waivers of any provision of this Agreement must be made in writing and signed by OMTA. Suppose any portion of this Agreement will be determined to be invalid. That portion will be considered severed from the Agreement in that jurisdiction, and all remaining portions will remain in full force and effect. Paragraph headings have been inserted for the convenience of reference only. They are in no way intended to describe, interpret, define, or limit the scope or intent of any part of this Agreement.